Meeting Etiquette
- XU MA
- Feb 10, 2018
- 2 min read
Meeting is a regular basis for the company. No matter what industry you are in, you will go to the meeting monthly, quarterly or annually. There are some rules that we'd better follow in order to respect others. Here are the 10 general etiquette that you should follow.
1. Be on time.
Make sure you come on time and prepare for the meeting ahead of time. You don’t want to waste anyone else time by not being punctual.
2. Make introductions.
If everyone doesn’t know one another in the meeting room, you need to make introductions. You should do this by starting with the person of the highest rank first.
3. Have a strong agenda.
This is part of being prepared, but you should have a good, strong agenda so that you can stay on track. If you do get off track, you should have a strong facilitator to get you back on track.
4. Sit appropriately.
If it’s a sit-down meeting, you need to adjust your chair so that you’re at equal height with everyone else at the table.
5. Speak up.
When people speak in meetings they need to speak loudly enough so that everyone hears what they’re saying.
6. Understand the unwritten speaking rules.
It’s not polite to interrupt others, but in some meetings, you have to interrupt at some point or you won’t be heard. Understand the rules so that you can have a productive meeting.
7. Do not have your phone out.
A lot of people keep their phones on the table during meetings. Even if you aren’t looking at your phone, it can get distracting if it starts lighting up or making noises.
“Put it in your pocket, keep it on vibrate, and leave the room if you have to take the call or return a text,” “It’s really, really rude to be texting during a meeting.”
8. You can drink coffee, but you need permission for anything else.
If you’re going to eat, it needs to be OK with the entire group.
9. Clean up after yourself.
This is especially true if you were drinking or eating during the meeting. You need to clean up after yourself and leave things the way you found them. Otherwise, it’s not professional.
10. Don’t save all your questions for the end.
Ask your questions at the appropriate time. Do not be the person who starts “asking questions and adding stuff that doesn’t need to be added” when everyone’s getting ready to go.
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